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Hire the Halls

Hiring Our Halls

 

 

 Contact details

Weekday Hire

For weekday hire contact the Parish Secretary, Sue Barnard 020 8422 3633 on Tue/Wed/Thu 9:30am to 12:30pm  standrewsroxx@gmail.com

 

Weekend Hire

For weekend days (Saturdays, Sundays and Bank Holidays) hall hire and other one-off bookings, please contact:

Hall Letting Secretary by text or phone 07578 789 099

or email starlet3633@gmail.com

  1. PLEASE DO NOT LEAVE A VOICEMAIL BUT SEND A TEXT WITH YOUR NAME AND EMAIL ADDRESS and include: which hall you want to hire, the type of function, number expected to attend, preferred date and start/finish time.
  2. You will receive a reply text from us , usually within a day, and if the hall is available asking for your email address, so that the booking forms could be sent to you.  The booking forms and connected documents are also available to you to download here (see below).
  3. If the hall is available and you wish to make a provisional booking until you view the hall or discuss with others, please send a text message.  Provisional bookings may be held for a few days but not for more than one week.  You should not rely on a provisional booking as this can be lost to someone else who is ready to book.  This will happen if you let days pass or do not respond to messages.
  4. Viewing of halls is usually available between 11:30am and 12:00 midday on Sundays.  Other times are difficult to arrange as the halls are in use on weekdays and evenings, and access might not always be possible when not in use or in-between lets.
  5. CANCELLATIONS: If you cancel your booking within two weeks of the event your deposit will not be returned
  6. The Halls are not available for non-Christian ceremonies. Also the Church does not allow any Halloween events or activities on the premises.
  7. Details of how to proceed with the booking, making payments, receiving confirmation etc are given on the Booking Form.

Please note that our halls get fully booked well ahead of time and often we get 5+ enquiries a day.  As this is managed by a volunteer church member not based in church, she (a) might not have the hall availability information to hand for replying promptly if you telephone, and (b) may also be otherwise engaged and not be able to answer phone calls. Please do not call on Sunday as all enquiries can only be dealt with Monday to Saturday.

You may also contact the Parish Secretary at the time and days noted above, and she will pass on the message. But this will be a slower process.  The postal address is Hall Lettings, St Andrew's Church, 89 Malvern Avenue, Harrow, HA2 9ER

Click on the relevant booking document to download:

Hall Booking Form

Emergency Procedures

Booking Regulations

Sound Limiter Instructions

 

Large Hall

 

The Large Hall has a maximum capacity of 180 persons. Facilities include a stage, a small adjacent room (Choir Vestry), use of the kitchen, and tables and chairs. This hall is mostly available for public hire on Saturdays. It is heavily used on weekdays, but may be available on a one-off basis during the school summer holiday period.

The main part of the Hall is  60’ x 35’ = 2,100 sq ft

The height of the Hall is 25'

Lighting for parties

The Hall is lit from white overhead fluorescent tubes. Alternatively, lighting more suitable for parties is available using wall mounted coloured lighting, multi-coloured LED lighting along the walls, a mirror ball and disco lights. (These are all controllable by the Hirer). There is an additional charge for this facility. The following video provides an illustration of our party lighting. The stage area can also be lit with coloured lights.

 

 

 

Choir Vestry

The Choir Vestry is also available for hire separately for small groups when the large hall is not in use.

 

Youth Centre

 

 The Youth Centre has a maximum capacity of 80 persons. It has a kitchen, chairs and tables. An additional feature is access to the field during drier months of the year.  The availability for public hire is similar to that of the Large Hall.

The dimensions of the Youth Centre are 44' x 29' The height is 13' (for bouncy castles)

 

The church field

The church field may be used for summer fair type events if the weather allows when hiring the Youth Centre.

 

General Conditions of Hire

Alcoholic drink is permitted in all these locations but must not be sold.

Finishing time is 11:00pm on Saturdays and 10.30pm on weekdays and Sundays.

 Hall rents are advisable by phone or email

Deposits

A deposit of £250 is payable to confirm the booking. £200 of the deposit is returnable after the event. £50 is retained for site management.

Conditions of hire and capacities

Setting up time and cleaning up (at the end of hired period) must be included in the hours booked. The hire charge includes the provision of tables and chairs.

The Large Hall has a capacity of 180. Party lighting is available at a cost of £50 per event. The charge for stage lighting (if required) is £25 per event.

The Youth Centre has a capacity of 80 

The Choir Vestry has a capacity of 15 (it can only be hired if the hall is not in use)

The Lounge has a capacity of 15 (it can only be hired if the Youth Centre is not in use)

Confetti sequins must NOT be used

 

Please be aware that the total cost will be the Hire Charge and the £250 deposit, plus any extras ordered.


Assuming no damage, overrun of time or any other problems, £200 of the deposit will be refunded after the event 

PARKING
The Church car park has sixteen spaces, including two disables spaces. However, use of the car park cannot be guaranteed as the site may be in use by others. The is unrestriceted parking on Malvern Avenue and surrounding roads.